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en:mobile:user_guide:supplier_invoices [2021/02/26 05:13] – [Click on Supplier Invoices] Mark Glover | en:mobile:user_guide:supplier_invoices [2022/06/07 03:57] – Update screenshot Kat |
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===== Supplier Invoices ===== | ===== Supplier Invoices ===== |
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After you've sent a Supplier Requisition, ([[en:mobile:user_guide:supplier_requisitions|General Order]] or [[en:mobile:user_guide:supplier_requisitions_program#supplier_requisitions_program_orders|Program order]]) to your supply store, that information will be sent to the supplying store for processing. The supplying store processes your requisition into a **Customer Invoices** for your store. As these customer invoices are created, you will see a corresponding **Supplier Invoice** in your store. This is exactly like the hard-copy (paper) invoice you would usually receive with your order. You may still continue to receive a paper invoice when your order arrives, but this electronic version in mSupply is the one that you will need to work with. | Supplier Invoices will appear in your system automatically once they have been created by your Internal Supplier, either when the [[en:mobile:user_guide:ordering_and_receiving#supplying_store_processes_requisition|Supplying store processes your Supplier Requisition]], or if they **'push'** stock to your store. |
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<WRAP center round tip> | <WRAP center round important 60%> |
Only supplier invoices from mSupply stores in your system will appear automatically. If you are receiving stock from a supplier that is <wrap em>not</wrap> an mSupply store, then a **Supplier Invoice** will <wrap em>not</wrap> automatically appear. You will need to create it - see below. | Only supplier invoices from **Internal Suppliers** (mSupply stores in your system) will appear automatically. If you are receiving stock from an **External Supplier** (<wrap em>not</wrap> an mSupply store), then a **Supplier Invoice** will <wrap em>not</wrap> automatically appear. You will need to create one - see [[en:mobile:user_guide:supplier_invoices#create_a_new_supplier_invoice_for_an_external_supplier|Create a new Supplier Invoice for an External Supplier]]. |
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Let's go through each step... | Let's go through each step of processing a **Supplier Invoice** from an **Internal Supplier**. |
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==== Click on Supplier Invoices==== | ==== Open Supplier Invoices==== |
| Click on Supplier Invoices |
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{{ :mobile:019supplierinvoice.jpg?700 |}}<WRAP clear/> | {{ :mobile:019supplierinvoice.jpg?700 |}}<WRAP clear/> |
{{ mobile:choosu_supp_inv.jpg?nolink |}} | {{ mobile:choosu_supp_inv.jpg?nolink |}} |
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==== Tap on the Supplier Invoice for the order you have been sent==== | <WRAP center round tip> |
| If you are receiving stock from a supplier that is <wrap em>not</wrap> an mSupply store, then you will need to create it manually - see [[en:mobile:user_guide:supplier_invoices#create_a_new_supplier_invoice_for_a_non-msupply_supplier|Create a new Supplier Invoice for a non-mSupply supplier]]. |
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| ==== Edit the supplier invoice ==== |
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This will open the Supplier Invoice. | Tap on the Supplier Invoice for the order you have received. This will open the Supplier Invoice. |
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| {{ :en:mobile:user_guide:pasted:20220607-035551.png?700 |}} <WRAP clear/> |
{{ :mobile:supplier_invoice_01.jpg |}} <WRAP clear/> | |
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{{ :mobile:supplier_invoice_02.jpg |}} | {{ :mobile:supplier_invoice_02.jpg |}} |
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| ==== Create a new Supplier Invoice for an External Supplier ==== |
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| If you are receiving stock from a supplier that is not an mSupply store, then you will need to: |
| - Create a new Supplier Invoice by clicking on the **New Invoice** button |
| - Add the supplier you are wanting to receive stock from |
| - Add items to the Supplier Invoice and edit the quantities, batch and expiry details |
| - Once you are happy with the details, **Finalise** the Supplier Invoice |
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| // Previous: **[[en:mobile:user_guide:supplier_requisitions_program|]]** | | Next: **[[en:mobile:user_guide:supplier_invoices_returns|]]** // | | | // Previous: **[[en:mobile:user_guide:supplier_requisitions_program|]]** | | Next: **[[en:mobile:user_guide:supplier_invoices_returns|]]** // | |